Logistical Services

Surplus Equipment Disposal

Complete this form to process University items suitable for release to Surplus Sales. By submitting this form, you agree that you are authorized by your department to dispose of the item(s) included.

If you know or believe this request to include a Grant item, contact the Grants and Contracts department for approval prior to completing this form. If you are unsure whether or not this request includes a Grant item, contact the Grants and Contracts department for verification.

Completed forms will be reviewed by Facilities and Debt Planning and Surplus Sales. Once reviewed and approved, your request will be added to the next available Thursday pickup. Typical requests should be processed within 5 business days of form submittal. Larger requests may take additional time to coordinate.

Funds resulting from surplus items valued at $100 or more will be credited back to the appropriate department as a reimbursement (unless agreed to otherwise). Surplus sales will work with any department with a large lot of sellable items to determine reimbursement possibilities.

Items with special disposal requirements

WMU Surplus Sales will not assume responsibility for items containing hazardous material after removal from department.

Electronics

Departments are responsible for data removal from all electronic equipment prior to submitting a request for pick up.

Hazardous or dangerous substances

Before submitting the surplus disposal form WMU’s Environmental Health and Safety Department must be contacted regarding proper disposal of items containing any suspected hazardous materials or dangerous components, including but not limited to hazardous or toxic liquids, gas, powders, solids or any materials or components that may have a detrimental effect on the environment.

Radioactive materials

WMU's Radiation Safety Officer must be contacted for items including any radioactive materials.

Surplus Equipment Disposal Form

Contact the Surplus team with questions at 387-8829 or @email.

Authorized requestor (required)

Authorized requestor email

Department name (required)

Physical Location of Items (required)

Phone number (required)

Fund/Cost Center

Are you requesting item pick up or drop off? (required)

Pick Up/Drop Off Special Instructions

Does this request contain electronic equipment with a hard drive? (required)

Examples include computers, printers, servers, etc.

Electronic Equipment Verification

I verify that all data, programs, operating system, hard drives or other media have been removed from this device.

Does this request contain grant funded items?

Grants Unsure Info

Contact Grants and Contracts to confirm whether or not this is a grant funded item prior to completing this form.

Grants Verification

All grant items must be approved for disposal by the Grants and Contracts department. By checking this box you certify that you have received approval, in writing, from this department.

Grants Electronics Verification

The Electronic Disposal Form must be completed and filed for all electronic items funded by grants. By checking this box, you certify that you have completed this form with the proper information and filed it in your department.

Items List (required)

Download the Surplus Equipment Disposal spreadsheet, unzip the Excel file, fill out the spreadsheet with all items and upload it here.
One file only.
2 MB limit.
Allowed types: xls, xlsx.