• Our Misson

    Western Michigan University's Payroll and Disbursements department is committed to processing payments accurately and timely while providing excellent service. We hope you find this site useful in answering questions, providing links, contacts, forms and other communications.

  • International Employee Tax Exemption

    If you are a non-resident Alien in the United States for the primary purpose of education and you are here on either a F or J type Visa you may be eligible for an exemption of FICA Withholding.

  • Student Employee Hub available!

    The WMU Payroll office has curated a page dedicated to student employment at Western.

Department Information


Phone: (269) 387-2935
Fax: (269) 387-2939
Email: payroll-dept@wmich.edu


  • Pay Advices (Paychecks)
  • Direct Deposit Enrollment
  • PNC PayCards
  • W-4 Tax Withholding
  • W-2/W-2c Processing
  • International Employee Tax Exemptions

Accounts Payable

Phone: (269) 387-4253
Fax: (269) 387-4299
Email: acctspay-dept@wmich.edu


  • Generic Vouchers
  • Employee Reimbursements
  • Procurement/Travel Cards
  • Suppliers/Vendors
  • Annual 1099 Processing
  • Independent Contractors
  • Off-Campus Access To Secure Systems Access

    EFFECTIVE JUNE 14, 2021: 

    To provide additional online privacy and security of employee data available in Self Service, employees will be required to use WMU’s VPN to access Employee Self Service when off campus unless accessing this platform through Remote Desktop.  Resourceful information and download instructions related to VPN usage are available at Which VPN do I use? – Help Hub (wmich.edu). Contact the Technology Help Desk at (269) 387-4357, for additional support.