Travel Card Changes - Effective July 1
Through a University-wide travel process review performed by Business and Finance, changes to the Travel Card program are being made. The following changes have been approved for implementation effective July 1, 2024:
- All existing Travel Cards will expire on June 30, 2024.
- Travel Card re-issuance is accessible to Coaches, Recruiters, and Fundraisers.
- Those needing a travel card must complete a new Travel Card Application Form to determine eligibility. This form can be found on the WMU Travel website.
- Travel card limits will be set at $5,000.
- Beginning July 1, 2024, WMU will pay the Travel Card vendor directly. The cardholder will not be making the payments directly to the credit card company.
- Travel card usage is now limited to hotel and car rental expenses. All other expenses should be prepaid, billed to the university, or transacted with your personal credit card with the understanding that eligible expenses will be reimbursable by the university after providing receipts upon return.
- If a cash advance is required for travel, please coordinate the request for advances according to the Accounts Payable processing schedule located on the Account Payable Processing Schedule page. A travel advance request, located on the account payable forms page under "travel forms", will need to be completed and submitted to accounts payable.
- All air travel should be arranged via Collegiate Travel Planners, which the University pays directly.
If you have questions regarding Travel Card Program changes, please submit them to the Travel Card inquiry email at @email
Thank you for your cooperation as these revisions are being implemented.