Accepting and Declining Offers

Accepting an offer

  • Accept offers in good faith.

  • Confirm and accept the job, verify logistics such as starting date and completion of paperwork.

  • Express excitement for the new position and appreciation for the opportunity.

  • Thank and notify all other employers for which you are a candidate, that you have accepted a position.


Dear Ms. Jarred:

This letter is to confirm my acceptance of your employment offer on March 8, and to tell you how delighted I am to be joining Keys Regional Industries’ St. Joseph location. The duties are exactly what I have prepared to perform and have hoped to do. I feel confident that I can make a significant contribution to the company, and am grateful for the opportunity you have given me. As we discussed, I will report to work at 8 a.m. on April 30 and will have completed the medical examination and drug testing by the start date. All employment and benefits forms for the new employee orientation will be filled out by then, as well. I look forward to working with you and your team. Your confidence in me is appreciated, and I am very happy to be joining the staff.


Mohan Khan

Declining an offer

  • Decline an offer promptly and graciously.

  • Acknowledge the position that was offered.

  • Express appreciation for the employer’s time and consideration.

Example - Phone Script

Good Morning. This is John Smith from Western Michigan University. I interviewed with you last Thursday for an internship. I am calling to thank you for offering me the position. It was really considerate of you to discuss the details with me and give me time to consider your offer. After carefully weighing all the factors, my decision is that I will not accept the position with your company. While grateful for the offer, I have been offered a position in the Chicago area, which is a better fit for me personally. It was a pleasure meeting you and your staff and learning more about the company.