Campus Employment

Employment verifications: email or fax the verification to us, and we will provide further instruction. Email: wmu-handshake@wmich.edu | Fax: (269) 387-2555. Leave a voicemail with any additional information or questions at (269) 387-2745; we constantly monitor this voicemail box between 8 a.m. and 5 p.m. Monday through Friday.

  • Student employment requirements
    • Student employment is ancillary to a student’s primary role as an enrolled student. Hourly student employees are not eligible for fringe benefits. Federal regulations require systematic tracking of hours worked by student employees (Fair Labor Standards Act, IRS taxation and the Affordable Care Act).
    • Coordinate the pay rate with the student employee pay rate modelPay rates must be assigned based on the position and skills necessary to complete assigned tasks. 
    • Pay rates must be established before posting the job and hiring for the position. Review the WMU Student Financial Aid website for more details.
  • Federal Work Study quick guide

    College work-study is a need-based financial aid program funded by the federal government and Western Michigan University. It is awarded to students based on need who are enrolled at least half time during the period of their employment. Unlike grants and scholarships, work-study awards are earned and paid through the payroll process in the form of a bi-weekly pay. Work-study awards and amounts are subject to eligibility requirements and fund availability. For more information, please visit the financial aid website.

    • These funds are awarded to the student, not to the job or employing department. 
    • Departments may request to hire students with a work-study award. Once the work-study award is spent, any additional payment is the responsibility of the hiring department.
    • Students with a work-study award may use that at any campus job. Students with work-study may also work off-campus in approved community service work-study non-profit sites.
    • International students are not eligible for work-study funding.
    • Students with a work-study award are subject to the same employment definitions and expectations as other student employees.
    • Job postings for positions requiring federal work study awards must contain this language at the bottom of the posting:

    Mandatory evaluation process: Student employee performance will be evaluated after 30 days for new hires. Students with continuous employment will be evaluated at the end of each semester. See the following Performance Evaluation for Student Employees: https://wmich.edu/career/campus/supervisors

     

    INFORMATION FOR ON-CAMPUS EMPLOYERS

  • Work hours: Enrolled students, all semesters
    • Departments are responsible to monitor their own student employee hours using a Student Employment Eligibility Form for each student employee. 
    • The University employs WMU degree seeking students who are a minimum age of 18 or older. The exception are degree seeking students who are 17 years old and will turn 18 during their first semester of enrollment. 
    • Under University policy, non-exempt (hourly paid) employees are entitled to take breaks as outlined below. Breaks are not cumulative.
    1. One 15-minute break for each four hours worked.
    2. Two 15-minute breaks in a day when working six or more hours, with one break during the 1st half of the workday and one during the 2nd half of the workday.
    3. One lunch period during regular University hours. Lunch schedules may vary by department and can be adjusted to meet departmental needs. A lunch period of 30 minutes or more is non-paid time. Lunch period is optional, not a requirement. 

    WMU student employee work hour policy

    Enrolled Student TypeMinimum Credits to be Enrolled by Time of YearHours Allowed to Work Per Week (All Jobs Combined)FICA Exempt*

    Undergraduate Student

    Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions.

    Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions.

    25

     

    Y

     

    International Undergraduate Student**

    Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions.

    Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions.

    20 hours per federal law

     

    Y

     

    Graduate Student

    Fall/Spring: Enrolled in at least 3 credit hours and hold no faculty or staff positions.

    Summer I/II: Enrolled in at least 2 credit hours and hold no faculty or staff positions.

    25

     

    Y

     

    International Graduate Student**

    Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions.

    Summer I/II: Enrolled in at least 2 credit hours and hold no faculty or staff positions.

    20 hours per federal law

     

    Y

     

    Graduate Assistant***

    Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions.

    Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions. Must be enrolled in 3 credit hours to perform assistantship.

    20 hours per week.  May work 5 additional hours in a student job.

     

    Y

     

    International** Graduate Assistant***

    Fall/Spring: Enrolled in at least 6 credit hours and hold no faculty or staff positions.

    Summer I/II: Enrolled in at least 3 credit hours and hold no faculty or staff positions. Must be enrolled 3 credit hours to perform assistantship.

    20 hours per federal law

     

    Y

     

    *Enrolled student employees are FICA exempt, unless they hold a staff position.  Then all earnings are taxed. FICA is the combined Social Security tax and the Medicare tax of 15.3%. Employees pay half, and employers pay the other half. Requirements for FICA tax exemptions.

    **International student requirements

    ***Graduate College requirements

    For more information contact Career and Student Employment Services at (269) 387-2745 or wmu-handshake@wmich.edu.

  • Work hours: Summer semesters, non-enrolled students

    Non-enrolled students (including international students) may work 39 hours per week in summer I and summer II sessions if they: 

    • were enrolled in the immediate past spring semester 
    • are eligible to enroll in the upcoming fall semester

    FICA tax applies to all earnings for non-enrolled student employees. The employing department and student are responsible for these costs.

    If a student is enrolled in one or more classes through WMU during either summer semester, they must adhere to the 25 hour per week limit for domestic students or 20 hour per week limit for international students, for the semester during which they are enrolled.

    For more information contact Career and Student Employment Services at (269) 387-2745 or wmu-handshake@wmich.edu.