Student Employee Training and Orientation


  • Introduce the employee to co-workers and staff in department. Provide an organizational chart.
  • Introduce the employee to an alternate supervisor.
  • Locate necessary places: restrooms, vending machines, and break/lunch room, etc.
  • Locate space for personal items.
  • Identify work space.
  • Point out location of equipment needed for job completion.

Appointment Process

  • Complete employment forms, including address, phone, and emergency contact information or any other forms required.
  • If applicable, verify Federal Work-Study eligibility prior to processing the hire.
  • Complete I-9 Employment Eligibility Verification Form.
  • Complete tax forms.
  • Review payroll dates, deadlines, pay dates. Instruct on use of time clocks and timesheets.
  • Direct deposit process.
  • Confirm student has been set up on payroll. 

Office Procedures and Policies

  • Emergency procedures and exits.
  • Dress code.
  • Personal calls and visitors.
  • Under University policy, non-exempt (hourly paid) employees are entitled to take breaks as outlined below. Breaks are not cumulative.
  1. One 15-minute break for each four hours worked.
  2. Two 15-minute breaks in day when working six or more hours, with one break during the 1st half of the workday and one during the 2nd half of the workday.
  3. One lunch period during regular University hours. Lunch schedules may vary by department and can be adjusted to meet departmental needs. A lunch period of 30 minutes or more is non-paid time. 

Job Responsibilities

  • Provide written job description; discuss daily duties, expectations, and consequences.
  • Training outline and schedule.
  • Overview/training for exposure to hazardous materials and/or processes.
  • Establish work schedule and inform of hour requirement. Set expectations, requirements, and consequences. Identify requirements to work during semester, weekends and/or breaks; cover expectation for timely notification to supervisor for absences (planned or unexpected), and expectations for work schedule through end of semester and/or academic year.