Student Employee Training and Orientation

 Orientation

  • Introduce the employee to co-workers and staff in department. Provide an organizational chart.
  • Introduce the employee to an alternate supervisor.
  • Locate necessary places: restrooms, vending machines, and break/lunch room, etc.
  • Locate space for personal items.
  • Identify work space.
  • Point out location of equipment needed for job completion.

Appointment Process

  • Complete employment forms, including address, phone, and emergency contact information or any other forms required.
  • If applicable, verify Federal Work-Study eligibility prior to processing the hire.
  • Complete I-9 Employment Eligibility Verification Form.
  • Complete tax forms.
  • Review payroll dates, deadlines, pay dates. Instruct on use of time clocks and timesheets.
  • Direct deposit process.
  • Confirm student has been set up on payroll. 

Office Procedures and Policies

  • Emergency procedures and exits.
  • Dress code.
  • Personal calls and visitors.
  • Under University policy, non-exempt (hourly paid) employees are entitled to take breaks as outlined below. Breaks are not cumulative.

- One 15-minute break for each four hours worked.

- Two 15-minute breaks in day when working six or more hours, with one break during the 1st half of the workday and one during the 2nd half of the workday.

-  One lunch period during regular University hours. Lunch schedules may vary by department and can be adjusted to meet departmental needs. A lunch period of 30 minutes or more is non-paid time. 

Job Responsibilities

  • Provide written job description; discuss daily duties, expectations, and consequences.
  • Training outline and schedule.
  • Overview/training for exposure to hazardous materials and/or processes.
  • Establish work schedule and inform of hour requirement. Set expectations, requirements, and consequences. Identify requirements to work during semester, weekends and/or breaks; cover expectation for timely notification to supervisor for absences (planned or unexpected), and expectations for work schedule through end of semester and/or academic year.