- Introduce the employee to co-workers and staff in department. Provide an organizational chart.
- Introduce the employee to an alternate supervisor.
- Locate necessary places: restrooms, vending machines, and break/lunch room, etc.
- Locate space for personal items.
- Identify work space.
- Point out location of equipment needed for job completion.
- Complete employment forms, including address, phone, and emergency contact information or any other forms required.
- If applicable, verify Federal Work-Study eligibility prior to processing the hire.
- Complete I-9 Employment Eligibility Verification Form.
- Complete tax forms.
- Review payroll dates, deadlines, pay dates. Instruct on use of time clocks and timesheets.
- Direct deposit process.
- Confirm student has been set up on payroll.
Office Procedures and Policies
- Emergency procedures and exits.
- Dress code.
- Personal calls and visitors.
- Under University policy, non-exempt (hourly paid) employees are entitled to take breaks as outlined below. Breaks are not cumulative.
- One 15-minute break for each four hours worked.
- Two 15-minute breaks in day when working six or more hours, with one break during the 1st half of the workday and one during the 2nd half of the workday.
- One lunch period during regular University hours. Lunch schedules may vary by department and can be adjusted to meet departmental needs. A lunch period of 30 minutes or more is non-paid time.
- Provide written job description; discuss daily duties, expectations, and consequences.
- Training outline and schedule.
- Overview/training for exposure to hazardous materials and/or processes.
- Establish work schedule and inform of hour requirement. Set expectations, requirements, and consequences. Identify requirements to work during semester, weekends and/or breaks; cover expectation for timely notification to supervisor for absences (planned or unexpected), and expectations for work schedule through end of semester and/or academic year.