Mailing List

The Medieval Institute at Western Michigan University maintains a mailing of those interested in its programs, including the International Congress on Medieval Studies.

Updating your information

Please let us know if you change your address or you would like to be added to the mailing list. Please keep in mind that all U.S. postal addresses include either a street address or a P.O. Box number.

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Privacy statement

The Medieval Institute is committed to respecting and preserving the privacy of all attendees of the International Congress on Medieval Studies. We share your concerns for privacy, and we recognize our responsibility to make sure information you provide to us is not abused. Our purpose in collecting information is to prepare for the Congress and further conduct the business of the Medieval Institute. We also gather general statistical information to monitor and improve the services we provide.

Mailing list

The Medieval Institute occasionally leases the Congress mailing list to appropriate third parties such as scholarly publishers and scholarly organizations who wish to promote material of professional interest to participants in the International Congress on Medieval Studies. Mailing pieces are reviewed by the Medieval Institute before we agree to lease the list. Contact information is limited to mailing addresses; email addresses are never shared with third parties.

Choosing to opt-out

You may choose to opt-out of receiving mailings from third parties. To do so, contact us with your request.

Mailing of congress programs


A United States Postal Service delivery truck

The Medieval Institute sends Congress programs to all United States recipients on its active mailing list in February and early March via USPS bulk mail. Priority Mail shipping of programs to U.S. addresses is available for an extra charge ($12 in 2023).

Priority Mail payment

International mailing of programs is limited to individuals participating in the Congress that year. For international mailing (including Canada), the Medieval Institute uses a mail service that carries the program by air mail to the country of delivery and then deposits it in the country's system.

Announcement of the call for papers

A postcard announcing the call for papers for the following year's Congress is mailed in July to everyone on the Medieval Institute's active mailing list.