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The Medieval Institute sends Congress programs to all United States recipients on its active mailing list in February and early March via USPS bulk mail. International mailing of programs is limited to individuals participating in the Congress that year. For international mailing (including Canada), the Medieval Institute uses a mail service that carries the program by air mail to the country of delivery and then deposits it in the country's system.

Please note that in-person attendees registering after Apr. 15 and international attendees who did not receive a program in the mail will be able to pick up a copy of the printed program on site. The program is also available for download as a PDF.

A postcard announcing the call for papers for the following year's Congress is mailed in July to everyone on the Medieval Institute's active mailing list.