International Congress on Medieval Studies

International Congress on Medieval Studies
Western Michigan University
Kalamazoo MI 49008-5432 USA
(269) 387-8745

Finalizing Sessions

The designated organizer(s) for sponsored and special sessions accepted for the International Congress on Medieval Studies are responsible for accepting and rejecting proposed contributions to their sessions and for supplying the names and contact information of any additional session personnel by October 15.

Individual links to edit and finalize sessions in the Confex system will be provided to organizers by email. Organizers of sessions of papers, poster sessions and roundtables will be able to view, accept and reject proposals to their sessions in Confex. Organizers of workshops, demonstrations and performances will use the same system to assign personnel to their sessions. They will need the names and contact information for all participants in order to add them to their sessions.

Sessions of papers may include up to five papers, and roundtables, workshops and demonstrations may include up to seven participants, in addition to the presider. If organizers receive more high-quality paper proposals than can be accommodated in a single session, they may request additional sessions on the same topic as an already-accepted session. Requests are due by October 15.

Papers not accepted into sponsored and special sessions are considered for inclusion in general sessions, unless an author indicates a preference that the paper not be considered further.

Session Organizer Contract

  • To explain to anyone they invite to participate that they must submit an official proposal in the Confex system by the deadline of September 15.
  • To accept or reject all proposals submitted to their sessions by the deadline of October 15.
  • Not to accept paper proposals or roundtable contributions by undergraduate students without prior permission from the program committee.
  • To collect the names, affiliations, and current contact information from all session personnel (workshop leaders, performers, and demonstrators).
  • To enter this information in the Confex system by the deadline of October 15.
  • To name a presider for the session (this may be yourself) and enter their name, affiliation, and contact information by the deadline of October 15.
  • Not to schedule someone as presider or respondent in a session in which they are a presenter.
  • To respect and enforce ICMS deadlines.
  • To become familiar with the Congress guidelines concerning social media and presider responsibilities and to make session presiders aware of the expectations concerning time keeping, introductions, and announcements of speakers' social media preferences.
  • To inform the Medieval Institute of any withdrawal from your session as soon as you become aware of it, so that the Institute can omit the listing from the Congress program or announce the withdrawal in the Corrigenda. If a presider withdraws, you agree to supply the name, affiliation, and contact information for a substitute presider.