June 12, 2017
Grading
Grading for the spring 2017 semester is closed. Students who were not issued a grade by the instructor have been given an incomplete. Instructors can remove the “I” grade using the “Remove Incomplete Grade” link on the Faculty menu in GoWMU.
Grading for the Summer I session is open. Summer I grades are due at noon on Wednesday, July 5.
June commencement
There are just a few days left for summer graduates to reserve their tickets for commencement. A link to reserve tickets can be found on the commencement website under “tickets.” After completing the ticket reservation process, students will be able to print a PDF ticket or send the ticket electronically to their guest.
Graduates have until June 14 to reserve their guest tickets. Tickets not claimed by June 14 will be donated to the extra ticket pool and will no longer be available.
Faculty planning to participate in the ceremony may order regalia free of charge from the Willsie Cap and Gown Company. The order form is available online. Gowns will be available for pickup from June 19 to June 23 in the bookstore and on Saturday, June 24 in York Theater.
FERPA and student notes
According to FERPA all notes made about a student that an institution maintains and shares with school officials are included in the definition of education records. This applies to notes produced and maintained in electronic as well as hardcopy format and includes all email correspondence.
It is important to understand that notes are considered a part of the education record because that means notes are subject to disclosure under FERPA. In the event the student invokes his/her right to inspect or review their education record, all student notes would need to be made available to the student. Notes would also be subject to disclosure if the education record is released to comply with a judicial order or subpoena.
Sole possession notes are an exception. Sole possession notes are made by one person as an individual observation or recollection of a student and are kept in the possession of the maker. Sole possession notes are not subject to FERPA regulations. However, sharing the notes with another person or placing them where they can be viewed by others makes them “education records” and subject to FERPA.
With the move to imaging, Degree Works and other methods of electronic communication it is easier than ever to maintain information on a student, but we need be mindful that any information kept is subject to disclosure under FERPA.
Fact of the week
More classes are scheduled in Schneider Hall this semester than any other building the main campus.
UPCOMING DATES
- June 24—Commencement
- June 28—Session ends
- July 5—Final grades due by noon