Data Access

As a user with privileges to a secure student information system you have access to data pertaining to WMU faculty, staff and students. As a user entrusted with access you are to become familiar with and agree to abide by these policies.

All data viewed, modified or retrieved via a University data system is only for the use of University faculty and staff doing the work of the University. Any other use or disclosure of this information is strictly prohibited.

Requesting accessing

  1. If you are not already, log in to GoWMU.
  2. From the Faculty/Staff Home tab
  3. Expand the All Links header
  4. Expand the Data Access Center link, (links to the request forms and supervisor processing forms).
    ** If you are a student and don't have the Faculty Staff Home tab**, under the Student Home tab, choose View/Update My Personal Information.  Then choose Student Information System  Access Forms.
  5. Complete the appropriate form(s).  For Banner Access user the Request Banner INB Access form, for Cognos, Degree Works and/or ImageNow user the Request  Cognos, Degree Works or ImageNow Access form.  Upon submitting the form it will be automatically routed to your supervisor for approval then to the appropriate security officer. You will be notified after each step is completed by email along with account logon information.

Security access policies

  • Confidential information policy—Governs the disclosure of confidential information held in any manner by employees of Western Michigan University. This policy is found in Section 9 of the Employee Handbook.
  • Family Educational Rights and Privacy ActFederal law that governs and protects students' rights to their individual education records.
  • Social security number protection policySocial security number field in SIS—also known as Banner—is masked. Only personnel who need access to this field as a function of their duties are granted access. The policy document is found in the Policy and Procedures Manual, Section 21 and explains responsibilities in detail.
  • Health Insurance Portability and Accountability ActWMU is required by federal law to provide a Notice of Privacy Practices describing how health information that is maintained about you by the Western Michigan University Group Health Plan may be used or disclosed. This policy is found in Section 20 of the Policy and Procedure Manual.
  • Freedom of Information ActRequests for data from outside WMU must go to the FOIA officer.
  • Identity theft prevention—All staff with access to identifying information must be familiar with and comply with these rules.
  • WMU policy on using mobile computing devicesThis policy is necessary to protect the confidentiality, availability and integrity of Western Michigan University and university affiliates' information while stored, transmitted or processed on mobile computing devices or personal digital assistant devices.