Classroom Reservation Information

Academic room scheduling

Academic course scheduling is completed three times per year, up to a year in advance. The Registrar's Office, along with the departments, is responsible for locating and assigning classroom space for each course offering. Academic courses are assigned first and take priority over room reservation requests.

Room reservation requests are processed through our web-based scheduling software, 25Live. To place your request, sign in to 25Live with your Bronco NetID and password. 25Live can be viewed by anyone, but only room requests made by WMU staff will be approved. In order to maintain one point of contact and effective communication, faculty must submit their room inquiries to their department.

Any general-purpose academic classroom can be requested through 25Live. Additionally, the educational computer labs in Sangren Hall can be requested this way. All requests are subject to approval by the Registrar’s Office. Some locations may also require departmental approval. You will receive an email when you complete your request – this is not your confirmation. A separate confirmation email will be issued upon final approval. 

Reservations in 25Live must be requested at least five days in advance of the event.

25Live login page
25Live quick start guide

If you have questions or concerns, please email

Registered student organizations

All RSO academic room reservation requests must be requested at least five days prior to the scheduled event.

The person making the reservation is considered to be the responsible individual representing the sponsoring organization, department or Registered Student Organization and should adhere to all policies and procedures. The responsible individual who has requested the reservation is responsible for assuring members of the sponsoring organization, department or RSO understand and agree to all facility use policies. The responsible individual is accountable for cancelling the reservation in a timely manner, if necessary.

Please note: We will not be able to provide a room until your registration is complete and your RSO name appears on the Organizations Directory. As a reminder, the deadline to register is October 1.

Room size and configuration

Seating capacity has been determined in accordance with state and city safety regulations. Furniture is not to be moved from one room to another without approval of the building coordinator.