Registrar's Office

August 13, 2018

Summer grading

Grading for the Summer I session is now closed. Students who were not issued a grade by the instructor have been given an incomplete. Instructors can remove the “I” grade using the “Remove Incomplete Grade” link on the Faculty menu in GoWMU.

Grading for the Summer II session is open. Summer II grades are due by noon on Tuesday, August 21.

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Understanding authorized user, proxy access, and student information release

WMU provides students with the ability to grant access to certain account, academic and financial aid information that complies with the Family Educational Rights and Privacy Act (FERPA). The way in which students grant consent depends on the type of information they want a parent, family member or other third party individuals to be able to access. The three options for granting access include:

Authorized user

Students can grant access to their payment and account information by setting an individual up as an authorized user. Authorized users may be given access to make payments, as well as view and receive invoices and statements. Students can designate an authorized user and specify the information they can access in GoWMU from the Payment and Account Information tab.

Authorized users can access information on the authorized user website by entering their email and password in the authorized user’s box.

Proxy access

Students can grant access to view certain academic and financial aid information by setting an individual up as a proxy user. The information available through proxy access includes:

Degree Works
Enrollment Verification
Midterm Grades
Final Grades
Concise Student Schedule
Schedule of Classes
Unofficial Transcript
Financial Aid Requirements
Financial Aid Award for Aid Year
Financial Aid Payment Schedule

Students can grant proxy access and specify the information a proxy user can access from the Academic Services tab in GoWMU. In order to grant access to financial aid information, students must voluntarily consent to participate in electronic transactions. The consent form can be found in GoWMU on the Student Home Tab by clicking on Financial Aid.

Proxy users can log in on the proxy access login page with their email and established PIN to view the information granted by the student.

Anyone with access to Banner can see if a student established a proxy user and what access he or she have been given. This can be done on the GPAPRXY form. From the "Access List" tab on the GPAPRXY form, you will also be able to see if a student has revoked or disabled access they previously granted.

Student information release authorization

Authorized user and proxy access allow third-party individuals to view designated information online through GoWMU. If a student wishes to authorize a WMU faculty or staff member to discuss confidential information with a third party, they can complete a student information release authorization form. The student must identify the third party, select the information they authorize and indicate the purpose for the release.

Once completed, Student Information Release Authorization forms are stored in Image Now with the document type Reg-Student Release Form.

Fact of the week

Over 1,700 fall 2018 sections have a department approval restriction. Students wishing to enroll in these sections must receive permission from the department before they are permitted to register.

UPCOMING DATES

August 17—Semester ends
August 21—Final grades are due
August 22—Fall tuition and fees are due
August 24-25; 27-31—One Stop Center
August 29—Fall 2018 classes begin at 8 a.m. - please note this is the Wednesday before Labor Day.
September 3—Labor Day recess - University closed
September 6—Last day to drop and add classes; Last day to receive 100% refund; Census
September 7—$100 late add fee begins; Begin recording "W" for withdrawals; Last day to receive 90% refund for a complete withdrawal
September 12—Last day to receive a 50% refund for a partial withdrawal
September 17—Spring 2019 course offerings open for viewing
September 24—Last day to receive a 50% refund for a complete withdrawal
October 1—Spring 2019 opens for registration
October 15—Midterm grades are due
October 17-19—Fall recess - University is open during normal business hours
October 22—Last day to receive a 25% refund for a complete withdrawal
October 29—Last day to withdraw from classes
November 21—Thanksgiving break begins at noon
December 10-13—Final examinations
December 15—Semester ends; Commencement
December 18—Final grades are due by noon