March 25, 2019

Fall registration

We are in the final two days of priority registration for the fall semester with freshmen eligible to register today and tomorrow. 

  • Monday, Mar 25 - Freshmen with 18 credit hours or above (starting at 7:30 a.m.)
  • Monday, Mar 25 - Freshmen with 14 credit hours or above (starting at noon)
  • Tuesday, Mar 26 - Freshmen with 12 credit hours or above (starting at 7:30 a.m.)
  • Tuesday, Mar 26 - Freshmen with 0 credit hours or above (starting at noon)

Spring 2019 grading

Grading for the spring 2019 semester is open. Grades are due no later than noon on Tuesday, April 30. 

As a reminder, instructors are required to provide the date a student last attended the class, when the student is receiving a grade of "E" or "X". If attendance information is not available, the instructor can use the last date of recorded academic activity. It is important that the date provided be as accurate as possible since it will be used to determine student awards and refunds. Instructors will be prompted to enter a valid date that is between the start and end date of the semester before final grades can be submitted. In cases where the student does not come to even one class session or does not complete any work, the first day of the semester (January 7) should be used.  

Spring 2019 withdrawal information

The last day to withdraw from a spring course was last Monday. This semester 1,987 students withdrew from one or more classes; which is the lowest number in three years. 

Summer textbooks

According to the Higher Education Opportunity Act (HEOA), WMU is required to publish textbook information with our course offerings.

As of last week, there are 213 sections without a textbook assigned for summer I and 244 sections for summer II. These numbers show a 10% decrease in submissions from summer 2018. 

Please ensure textbook information is submitted as soon as possible. In addition to compliance, timely submission of textbook information is important as students have the ability to view and purchase course materials during the registration process.   

December graduation deadline

As you work with students who plan to complete their degree requirements at the end of the Fall 2019 semester, please remind them to submit their application for graduation before the August 1 deadline. We want to make sure prospective graduates remember to take care of this important step before they leave campus for the summer.  

Shred event

Start cleaning out your desks and file cabinets. The Gramm-Leach-Bliley Act (GLBA) Committee is once again hosting a document shredding event on Friday, April 12 from 10 a.m. to noon in parking lot 41 located behind Sangren Hall.  

Students, faculty, and staff are welcome to drop off professional or personal documents to ensure they are properly destroyed and recycled. This is a great time to review your departmental records and purge any unwanted documents.  

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Pro Tip

Did you know? 

You can find certain comments regarding a student on SPACMNT. Such as: 

  • New student letter (which includes their Bronco NetID)
  • Chemistry, English, Language, and Math placement
  • Withdrawal information 
  • Non-attendance
  • Leave of absence
  • Confidentiality flag - Do not release any information 
  • Confidentiality flag - Do not release address/phone 

and much more . . . 

FERPAFERPA

As faculty and staff at Western Michigan University, we have a responsibility to follow Federal law and protect the privacy of our students. This responsibility begins with the requirement that we have a working knowledge of FERPA and that we understand how it affects the way we handle student records, grades, GPAs, letters of recommendation and more. The information provided below is meant as an overview of FERPA. If you have a specific question about FERPA please feel free to contact the Registrar’s Office.

Faculty Reminders

Grades cannot be directory information and can never be posted in a public setting. An instructor may post grades only if the grades are posted in such a manner that only the instructor and the individual student can identify the individual and his or her grade. Grades should never be posted with any portion of the social security number. The University recommends that such a list not be in alphabetical order.

Papers, graded exam books or lab reports containing student names and grades should never be left in publicly accessible places. Students are not to have access to the scores and grades of others in the class in ways that allow other students to be identified. Student education record information—including grades or GPA's—should not be shared with other faculty or staff members unless their official responsibilities identify their legitimate educational interest in that information for that student.

Information from student education records should not be shared with parents or others outside the institution—including letters of recommendation—without written permission from the student. Anytime there is a question of whether or not student information should be released please contact the Registrar’s Office prior to releasing the information.

Additional information about FERPA can be found on the Registrar's Office website

UPCOMING DATES

April 2019

22-25 -  Final examinations

27 -  Semester ends; Commencement

29 -  Tuition and fees are due for the Summer I term

30 -  Final grades are due by noon

May 2019

6 -  Summer I begins at 8 a.m.

10 -  Last day students can drop/add through GoWMU

13 -  Department cleanup*; Last day to receive a 100% refund; Census

14 -  $100 late add fee begins; begin recording withdrawals with a final grade of "W" on transcripts

17 -  last day to receive a 50% refund for a complete withdrawal

27 -  Memorial Day - University closed

31 -  Last day to receive a 25% refund for a complete withdrawal

June 2019

3 -  Last day to withdraw from classes

20 -  Tuition and fees are due for the Summer II term

26 -  Summer I term ends

27 -  Summer II begins at 8 a.m.

29 -  Commencement

*Department cleanup day provides the opportunity for departments to assist students in adding/dropping classes. Students do not have access to adjust their schedules via GoWMU on this day; they do receive a 100% refund for any classes.