April 29, 2019

Registrar notes - summer hiatus

The Registrar Notes will be taking a hiatus for the summer and will return with a new format beginning in the fall semester. Important information will continue to be communicated as necessary. 

See you in the fall! 


Over 2,000 degrees were conferred at the commencement ceremonies on Saturday. The hashtag #WMUGrad was provided in the commencement program for graduates to share their graduation comments and photos. Click here to see what our graduates had to say on their special day.

Graduation auditors will begin awarding degrees on Tuesday and graduates can expect to receive their diplomas in a few weeks.  When the diploma is printed an email is sent to the student’s wmich.edu email account that includes a link for the graduate to view their actual diploma.  Graduates have the option of receiving a signed and certified PDF copy of their Western Michigan University diploma.  Additional information on the eDiploma option can be found on the Registrar’s Office website

Spring grades

Due to the campus-wide network outage, the deadline for the spring semester grades has been extended. The spring semester grades are due on Wednesday, May 1, no later than noon. The grading system will be turned off soon after the deadline and we will begin processing. Grades will be available for students to view in the late afternoon or early evening.

Students will be notified through their wmich.edu email account if their academic standing changes to probation, extended probation, final probation or dismissal. The email will explain what the standing means and what impact it has on future registration. If the student has been academically dismissed, a hard copy letter will also be mailed to their permanent/home address.  Students who have been academically dismissed will be dropped from their Summer I courses on Thursday, May 2. 

Summer I session starts next Monday, May 6. In preparation, please ensure that all sections have an instructor of record and that all sections on hold are either canceled or made active. 

Spring 2020 schedule building

The spring 2020 schedule is available for editing in Banner beginning today. To help with your planning, below is a summary of the schedule building dates:

April 29 - Round one working reports are available in Cognos and access is granted to perform edits in Banner. Edits may only be completed for the spring 2020 semester. All changes for the summer I, summer II, and fall 2019 terms should be submitted via section change forms.

May 24 - Round one edits should be completed in Banner. Access is revoked at 5 p.m.

Please note: 

  • Special requests should be submitted to the Registrar's Office. 
  • Instructors with documented ADA requests must be assigned to their sections for appropriate room assignments. 

July 22 - Final round working reports are available in Cognos. 

July 26 - Final round deadline. All signed working reports must be submitted to the Registrar's Office by 5 p.m. If the department does not have changes and will not be submitting a working report, please complete the Academic Schedule Submission form.  

September 16 - Course offerings open for viewing. 

Meet the Registrar's OfficeTim Barstow

Tim was recently hired as one of two team members responsible for processing transcripts. At their busiest times, they can process up to 2,000 transcript requests per month. 

Tim was born in Ohio and moved with his family to Kalamazoo when he was six. He graduated from Comstock High School and worked in the Sports Department at the Kalamazoo Gazette until 2008 when he moved to Florida.

While in Florida, he worked in the Parking and Transportation Department at the University of South Florida. He also met his wife who was born and raised in Florida. She experienced her first Michigan winter this year and loved it.

Tim holds an Associate’s Degree in Liberal Arts from KVCC and a Bachelor’s Degree from WMU in the Student Integrated Curriculum.

Tim and his wife recently purchased a home close to campus that they share with their two dogs and a cat.

Please help us welcome Tim to the Registrar’s Office team! 


April 2019

29 -  Tuition and fees are due for the Summer I term

May 2019

1 -  Final grades are due by noon

6 -  Summer I begins at 8 a.m.

10 -  Last day students can drop/add through GoWMU

13 -  Department cleanup*; Last day to receive a 100% refund; Census

14 -  $100 late add fee begins; begin recording withdrawals with a final grade of "W" on transcripts

17 -  last day to receive a 50% refund for a complete withdrawal

27 -  Memorial Day - University closed

31 -  Last day to receive a 25% refund for a complete withdrawal

June 2019

3 -  Last day to withdraw from classes

20 -  Tuition and fees are due for the Summer II term

26 -  Summer I term ends

27 -  Summer II begins at 8 a.m.

29 -  Commencement

*Department cleanup day provides the opportunity for departments to assist students in adding/dropping classes. Students do not have access to adjust their schedules via GoWMU on this day; they do receive a 100% refund for any classes.