January 14, 2019

Department cleanup

Today, students can visit their academic departments or advisors to adjust their schedule without financial or academic penalty. Beginning tomorrow, all drops are considered withdrawals which will result in a grade of "W" on the transcript. Please refer to the academic calendar for the refund schedule. 


Spring 2019 census is tonight. In preparation, please make sure:

  • the correct instructor of record has been entered in Banner for all sections
  • sections that are on hold have been canceled or made active
  • all students attending have been registered so they will be counted in our spring census numbers. This includes students completing a thesis and dissertation hours, independent studies, internships, seminars, etc.

Spring schedule changes

Beginning tomorrow, January 15, students who wish to add a spring 2019 course to their schedule can do so with the approval of the instructor and the department chair. The registration will need to be done in the Registrar's Office and a completed Permission to Late Add form is required. Students who are not registered for at least one class prior to census will be charged $100 per course. If a student was registered prior to census and is additional courses, the late fee does not apply. 

A 24-hour grace period is provided to students who drop a course that meets for the first time on or after the end of the drop/add period. Students dropping a class within 24 hours of the start date should contact the Registrar's Office to make sure they receive the correct refund. 

After the drop/add period, students are not able to "swap" sections of a course. Changing sections will require the student to withdraw from one section and go through the late add process in order to register for another section. 

Program changes

As a reminder, major/minor changes are no longer permitted for the spring 2019 semester. Any changes requested will need to be made effective for the next term, summer I 2019. Since registration for summer is not open yet, the change will need to be made in SGASTDN. Detailed instructions can be found here

Spring graduation

Applications for graduation will be accepted through this Friday, January 18. The deadline for students to apply for June and August graduation is February 1. 

Fall 2019 academic scheduling

The final round for fall 2019 academic scheduling will be available in Cognos on Tuesday, January 22. All edits should be made on the working report and returned no later than 5 p.m. on Friday, January 25th. 

If you do not have any changes, please let us know by navigating to https://wmich.edu/registrar/faculty-staff-submissions and choosing "Our department does not have changes and will not be submitting a working report."

Banner 9

Pro Tip

Updating a record in Banner 9

If you are updating a student record in Banner 9 while the same student record is open in Banner 8, the record will not update. In order to save the changes, please exit the form in Banner 8.

This is similar to having SFAREGS open (in Banner 8) and then someone in another department attempting to make a change in the same form; the form would not update or you could not get into the form; having the same form open in Banner 8 and Banner 9 will result in the form not updating.

Question from the field

How do I perform a record/remove? 

Each section of the form in Banner 9 has an Insert, Delete, Copy, and Filter function. 

In Banner 9, the "delete" function is the old record/remove function.  

Meet the Registrar's OfficeKelley Oliver

Originally from Beulah, Michigan, Kelley moved to Kalamazoo to attend Western in 1980.

She became a student employee in the Sociology department in1981. After graduating with her BBA in 1984, she began working full-time in the College of Arts and Sciences as the duplicator operator. A couple of years later, she became an academic advisor in the Haworth College of Business. While there, she completed her MBA. 

Kelley accepted the Associate Registrar position in 2011. In this position, she is responsible for supervising the Curriculum Catalog Specialist, Coordinator of Data and Curriculum Support, and the Supervisor of Graduation Auditing. Every day is vastly different; however, a few of her duties include meeting regularly with Dr. Reinhold to address changes to the curriculum, ensures that Degree Works is accurate for each program offered by the University, and verifies that all affiliates are entered into the Banner system.

In her spare time, you will find Kelley at the stable where she boards her horse, Donovan. She also enjoys spending time with her boyfriend, Andy, and his daughter. Additionally, they also have three rambunctious dogs that keep them active, Maverick, Layla, and Lemmy. 



14 – Departmental cleanup is available until 5 p.m.**; Last day to receive 100% tuition refund

15 – $100 late add fee begins; Begin recording withdrawals with a final grade of “W” on the transcript

17 – Last day to receive a 90% tuition refund for a complete withdrawal*

18 – Last day to apply for spring 2019 graduation (please note date extension!)

21 – Dr. Martin Luther King Jr. Day Convocation and Activities – No classes and the University is closed

22 – Last day to receive a 50% tuition refund for a partial withdrawal*

28 – Summer 2019 courses open for viewing


1 – Last day to receive a 50% tuition refund for a complete withdrawal*; Last day to apply for graduation for summer 2019

11 – Summer 2019 registration begins

18 – Fall 2019 courses open for viewing 


1 – Last day to receive a 25% tuition refund for a complete withdrawal*; Spirit Day – No classes (University is open during normal business hours)

4-8 – Spring Recess – No classes (University is open during normal business hours)

11 – Midterm grades are due; Fall 2019 registration begins

18 – Final day to withdraw from spring classes


22-25 – Final exam week

27 – Semester ends; commencement

30 – Final grades are due at noon. 

 *Complete withdrawal means withdrawing from all of your classes. A partial withdrawal is withdrawing from one or more classes, but not all of them.

**Departmental cleanup day provides the opportunity for departments to assist students in adding/dropping classes. Students do not have access to adjust their schedules via GoWMU on this day; they do receive a 100% refund for any classes dropped by the department.