Borrowing Policies

Loan periods | Recalls | Returning items | Notices | Lost items | Guest borrowers

You can use your Bronco Card or guest borrower’s card to check out items from Western Michigan University Libraries locations and borrow items from other libraries through Interlibrary Loan or MeLCat.

Log in to My Library Account to confirm due dates, renew items and see items you have currently checked out. If you are a student at one of the regional locations of WMU, you may request items be sent to you through Interlibrary Loan.

Loan periods

Item typeUniversity borrower
and lifetime PhD
Guest borrower
Books,
government documents,
music scores,
music CDs and LPs
1 semester
(2 online renewals, 
up to 365 days)
 
Faculty/Staff: Renewals
up to 1,095 days
14 days
(2 online renewals,
up to 42 days)
Children's books (Waldo),
popular reading
28 days
(2 online renewals)
14 days
(2 online renewals)
Reserve items 2hrs; 4hrs; 48hrs; 7 days
renewal dependent on
availability)
2hrs; 4hrs; 48hrs; 7 days
permanent reserves only
Videos 14 days
(1 online renewal)
Not available for use
Lockers 1 semester Not available for use

WMU students, faculty and staff may borrow up to 100 items. Guest borrows may borrow up to 10 items.

Recalls

You are guaranteed use of materials for at least 14 days. After that, University Libraries users may recall items you have checked out. You will get an email notification to return the item.

A lost fee will be applied five days after the recalled due date if the item has not been returned. Borrowing privileges will be suspended if you have one or more recalled item overdue.

Returning items

Return items to one of the following locations:

Waldo Library

  • Book return drop slot near outside doors of Waldo Library’s front entrance.
  • Outside book return drop slot at curb on Arcadia Street side of the building.
  • Inside building at first floor atrium.

College of Health and Human Services Campus

Drop box on first floor of Health and Human Services Building, near the Learning Resource Center. Pick up Monday through Friday at 9:30 a.m.

Engineering Campus (Parkview)

Drop box on first floor of Floyd Hall, near front entrance, around the corner from the Parkview Café. Pick up Monday through Friday at 9:15 a.m.

Haworth College of Business

Drop box on first floor of Schneider Hall, by entrance closest to the Fetzer Center. Pick up Monday through Friday at 10 a.m.

Maybee Music and Dance Library

Inside the Music and Dance Library in the Dalton Center on the third floor.

Swain Education Library

Book return drop slot inside the Education Library in Sangren Hall on the second floor to the left of the service desk.

Library materials must be returned complete with all parts, discs, booklets and other accompanying material. You will be charged full replacement costs for items returned without all accompanying material.

Notice schedule

  • Courtesy - 5 days before due date
  • Due Today - Early morning on day due
  • Overdue #1 - 7 days after due date
  • Overdue #2 - 38 days after due date. Alerts patron to return or renew (if allowed) items within 7 days to avoid stated "Lost Billing" fees ($75 lost item fee + $15 non-refundable processing fee)
  • Overdue (Videos/Recalls/Reserves) - 1 day after due date; only for reserves, recalls, and videos. Alerts patron to return item within 4 days or it will be declared lost
  • Lost Billing - 45 days after due date. Notice to patron of "Lost Billing" fees applied to university account
    • A final search is conducted for items prior to "Lost Billing"
    • "Lost Billing" fees are transferred nightly and are immediately assessed to your WMU account
    • Please see payment options

Lost Item and processing fees

Lost item and processing fees apply to all borrowers.

Item typeConsidered lost
after due date
Lost item feeNon-refundable
processing fee
Books and scores 45 days $75 $15 per item
Videos/recalls/reserves 5 days $75 $15 per item
CDs, LPs and videos at
Maybee Music and Dance Library
45 days $75 $15 per item
Interlibrary loan Varies by
lending institution
Item cost Only item cost
Locker keys 5 days $25 $15

These charges may also apply to any damaged items. If a lost item is returned within six months of the billing date, the lost item fee will be refunded, but not the processing fee.

Because Interlibrary Loan (ILL) items come from other institutions, they are treated differently from materials borrowed from WMU Libraries:

  • ILL Items, unlike other items, will incur overdue fines of $1 a day.
  • ILL items will be considered lost after an amount of time determined by the lending institution.
  • Lost fees for ILL items are also determined by the lending institution, and are most typically equal to the item’s replacement value. A $15 non-refundable processing fee will also be charged for lost ILL items.

Make all payments to WMU Accounts Receivable.

Guest borrowers

A guest borrower may borrow up to 10 items excluding class reserve and audio/video items. See loan periods above. You may obtain a one-year guest borrower's card if you:

  • Live within a 50-mile radius of Western Michigan University, and
  • Are at least 18 years of age, and
  • Present a photo identification with an address and proof of Social Security number

WMU alumni in good standing may also obtain a guest borrower's card. Verification of alumni status may be required.

For more information on obtaining a guest borrower's card, call User Services at (269) 387-5059 during open library hours or stop by one of our Service Desks.