Policies

University Recreation at Western Michigan University is committed to providing a healthy environment that engages students and the University community. The following policies and procedures have been established to ensure quality and safe recreational experiences.

Risk statement | Security and ID cards | Equipment | Weight room | Lockers | Lost and found | Guest pass | Spectator pass | ParkingMembership refund | Posting | Restrictions | Misconduct | Scheduling | Rental | Dress code

Risk statement

Participation in recreational activities, intramural sports, fitness programs and special events is purely voluntary, and individuals participate at their own risk. Participants should be aware of the possibilities of bodily injury and should understand that they are responsible for any and all costs arising out of injury or property damage sustained through participation. Should someone become injured, please notify a program or facility supervisor for assistance.

Security and ID cards

The Student Recreation Center security system is designed to protect our student-funded facility and to ensure all users have proper authorization. Any person wishing to enter the activity spaces within the rec center must buy access rights according to the facility fee structure and obtain an Bronco Card that allows access into the control zone.* A Bronco Card, WMU affiliate ID or guest pass are acceptable forms of identification for admittance and may be used only by the owner.

Bronco Cards or passes used by individuals other than the owner will be confiscated. You may not "authorize" anyone to use your Bronco Card to access the facility. The card holder must purchase a new card at the Bronco Card Center for $35. After purchasing the new card, the cardholder must meet with the Associate Director of Facilities and Programs to have their card reactivated. Also, the individual who uses the confiscated card will not be allowed back into the rec center until they meet with the Associate Director.

 *Classrooms, University Recreation main office, the Department of Human Performance and Health Education offices and laboratories are located outside the control zone. 

Equipment checkout

Only patrons with a valid Bronco Card may check out equipment. Guests may not check out equipment. Please examine equipment carefully prior to checking out to make sure equipment is not damaged or non-functioning. Any damaged items or items not returned will be billed to the user. Items are considered damaged when they are no longer usable or playable, e.g. crack in the frame, severe bending or warping of frame, popping of basketballs, volleyballs, soccer balls and other similarly shaped objects, etc. For more information on equipment checkout, please visit the equipment rental page.

Weight room

  • Non-WMU students under the age of 16 are not permitted in the weight room.
  • No food is allowed in the weight room. Only drinks in containers with tight-fitting lids are permitted.
  • Personal belongings must be kept in a locker. Items left unattended will be taken to lost and found.
  • Proper athletic clothing, shirts and non-marking rubber-soled shoes must be worn at all times. Sandals and other open-toe footwear, dress shoes, jeans or jean shorts are prohibited. Clothing with rivets or zippers and jeans can tear upholstery.
  • In order to maintain a healthy environment, a separate policy has been established to cover acceptable and unacceptable. Only unmodified shirts, sweatshirts, tank tops and sports tops are allowed in the weight room. For a visual description of our shirt policy, download our policy sign.
  • Equipment must be wiped down after each use.
  • Elliptical and other cardiovascular machines are in high demand. As a courtesy to other patrons, workout time should be limited to 30 minutes on all cardiovascular machines.
  • Collars must be used on all free-weight equipment.
  • Weights, plates, dumbbells and accessories must be re-racked and returned to their proper storage areas after use.
  • Do not drop or bang weights. This includes, but is not limited to, barbells, dumbbells, free-weight equipment and other weight training machines. If you hear a "bang," you are dropping weights. Every time you drop weights, you endanger yourself and others around you, damage the floor and disrupt classes that are going on. Patrons who carelessly drop weights and have been asked more than once to stop dropping weights will be asked to leave the weight room.
  • Olympic-style pulling or pressing movements, including cleans, jerks and snatches, are not allowed

Lockers

Patrons are encouraged to lock all personal items (books, clothes, jewelry, ID cards, etc.) inside a locker. Any items left unattended will be taken to lost and found. Lockers are available free of charge on a daily basis. Patrons must provide their own lock and remove their items prior to leaving the facility. A limited amount of coin lockers are also available on a daily basis for 25 cents and is paid each time the locker is opened. Any lock left on a locker overnight (except semester rental lockers) or in a daily coin locker will be removed and the contents of the locker will be available at the equipment issue desk for 30 days. There is a $5 retrieval fee for any items left in a locker overnight and removed by our staff. For more information on locker rental and usage, please visit the locker rental page.

Lost and found

All items of value (including, but not limited to: cellphones, Bronco Cards, iPods, jewelry, keys, wallets, watches, etc.) will be taken to WMU’s Department of Public Safety every evening after the Student Recreation Center closes. Lost and found at Public Safety is open 8 a.m. to 5 p.m. Monday through Friday. Public Safety can be reached at (269) 387-5555.

All other items (including, but not limited to: clothing, shoes, sports equipment, textbooks, etc.) will be held at the rec center for a period of 30 days. All unclaimed items will be discarded after 30 days. Lost and found at the rec center is open during normal building hours.

Proper identification of the person and of the item in question must be made to public safety or rec center facility staff before the item is returned. 

Guest pass

Student Recreation Center members (WMU students who are currently enrolled as well as faculty, staff and affiliates who have paid the membership fee) with a valid Bronco Card may sponsor up to two guests at a time to use the SRC within the following parameters:

  • The sponsor must have access privileges into the control zone.
  • Guests must be 16 years or older, except during designated family or youth programs.
  • Guests, 16 years or older, must produce a picture ID.
  • Guests must be accompanied by the sponsor the entire time while in the facility.
  • Guests are charged $8 each for the pass which allows one access into the control zone.
  • Guests may not check out equipment.
  • No refunds will be given after entering the control zone.

Anyone sponsoring a guest to the rec center will be required to sign a guest pass policy waiver. By signing this slip, the sponsor agrees and accepts responsibility for any misconduct on the part of his or herself and guest(s).

Note: For family activities, spouses who are not rec center members or children 16 or over must pay the $8 guest pass fee. A parent must accompany children at all times. Persons under the age of 16 are not eligible to use the indoor track, cardio equipment or weight room.

Spectator pass

  •  The spectator pass is good for one visit to an intramural sports competition, sports club tournament or other specified events for the purpose of spectating at one of the events.
  • Spectators must pay $4 each for a pass.
  • The pass is for spectating only. No participation is allowed in activities, games, matches or use of facility’s equipment.
  • The pass may not be used to re-enter the facility.
  • Picture identification is required when purchasing the spectator pass. Persons under the age of 16 years must be accompanied by an adult.
  • Pass users must adhere to all University Recreation and intramural sports policies and procedures.
  • University Recreation and Western Michigan University will not be liable for any damages arising from personal injuries or property damage or loss relating to the pass user’s visit

Parking notice

During special events held on campus, parking lots near the Student Recreation Center may charge a fee. Visitors participating in any event must use the campus parking meters or purchase one-day permits at parking services. With prior approval, parking services will allow loading and unloading at the facility.

University Recreation staff does not make decisions regarding parking on campus but will make every attempt to keep patrons informed.

WMU affiliates (alumni, contributors, spouses, WMU School of Medicine staff) who have paid the rec center facility fee are eligible to purchase a WMU parking sticker for Lot 13. Students do not qualify. For more information, contact Parking Services at (269) 387-4609.

Membership refund

Student Recreation Center affiliate members may apply for a refund prior to the start of the semester or session for which a membership is purchased. After the first day of the semester or session, a refund cannot be issued for any reason. Students who are billed through enrollment fees are not eligible for refunds. Faculty or staff members that use the taxable benefit option to purchase an annual membership are not eligible for refund. For information on membership purchase and eligibility, please visit the Facilities Access page.

Posting

Any flyers, posters, signs, etc. must first be approved by Office of Student Engagement before being submitted to University Recreation for approval. A maximum of 12 copies of your promotional materials may be submitted for posting approval.

Restrictions

The following list includes, but is not limited to, items or activities that are prohibited:

  • Alcohol
  • Animals (except guide dogs)
  • Bicycles
  • Cameras and any audio/video recording devices (unless authorized by University Recreation)
  • E-cigarettes
  • Fighting, abusive language, racial slurs and profanity
  • Hanging on rims
  • Illegal activities
  • In-line skates
  • Spitting (except in trash cans)
  • Tobacco products (smoking or chewing)
  • Weapons
  • Other unauthorized activities

Misconduct

All Student Recreation Center members, currently enrolled students and guests are responsible for their own conduct upon entering the facility. Misconduct will not be tolerated under any circumstances. Misconduct includes, but is not limited to, verbal abuse, physical violence, facility damage, gambling, theft, unauthorized entrance or use of any University facility or property, violation of any law, as well as department or University policy. Anyone sponsoring a guest to the facility will be required to sign a guest pass policy waiver. By signing this slip, the sponsor understands and is responsible for any misconduct of the guest(s).

Discipline for misconduct may include the loss or suspension of facility membership or use. Students may be referred to the Office of Student Conduct. Guests will be asked to leave the facility immediately.

Scheduling and activities

University Recreation reserves the right to alter building hours and program schedules, and to determine activities appropriate for the building.

Rentals

  • All rental requests for use of space are considered on an individual basis and require at least two weeks advance notice.
  • Reservations are scheduled primarily after normal hours of operation.
  • All renters must assist our staff in maintaining a safe, clean and positive environment, as well as cooperating with staff and adhering to all guidelines.
  • Food and beverages are allowed only in designated areas unless authorized by rec center staff.
  • Cash, checks and credit cards are accepted.
  • Large events may require additional building security, staff and custodians at an additional cost.
  • Any facility damage or excessive cleaning incurred after an event will be charged to the rental party.

Dress code

Patrons are required to wear shirts at all times in the Student Recreation Center. Female patrons can wear sports tanks that come down to at least the navel. All sports bras must be covered with a shirt. While in the weight room, the patron's entire torso must be covered by a shirt.

The weight room is covered by a separate dress code policy. Please download the weight room dress code flyer for more information.