University Libraries

Meeting Rooms

Our meeting rooms are available to all Western Michigan University faculty and staff to conduct University business. Are you a student looking for a room to meet in? See our study rooms.

Waldo Library

Meeting Room 3001

Features large wall-mounted monitor, conferencecam and whiteboards. Maximum capacity of 12. Located in Waldo Library on the third floor near the rotunda.

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Meeting Room 3027

Features large monitor on a cart and conferencecam. Maximum capacity of 20. Located in Waldo Library on the third floor in the northeast corner near the Graduate Student Commons.

Reserve Room 3027

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Meeting Room 3077

Features large wall-mounted monitor, conferencecam and whiteboards. Maximum capacity of 20. Located in Waldo Library on the third floor in southeast corner near the bathrooms.

Reserve Room 3077

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Swain Library

Meeting Room 2809

Features overhead projector and large whiteboard. Maximum capacity of 16. Located on the second floor of Sangren Hall in Swain Library at back of library on the right.

Reserve Room 2809

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Meeting Room 2814

Features overhead projector and large whiteboard. Maximum capacity of 16. Located on the second floor of Sangren Hall in Swain Library at back of library on the left.

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Meeting room use

Rooms are available exclusively to WMU faculty and staff on a first-reserved, first-served basis. Students and groups outside the university are prohibited from reserving these spaces through the online reservation system.

A designated room monitor will review all requests for purpose and number of attendees before approving.

Rooms must be booked at least 24 hours in advance.

Rooms are offered as-is.

Room keys will be available from the first-floor service desk at Waldo Library. Rooms in Swain Library will be unlocked for individuals with reservations.

Individuals will be required to present a picture ID to check out the key.

Instructions for using technology will be posted in each room. Limited on-call support is available up until 4 p.m.

Furniture must be returned to its original configuration before leaving.

Trash must be disposed of in receptacles available immediately outside rooms.

Meeting Rooms Policy