Canceling a Contract

Residence Halls  Apartments  Distance Education

Students wishing to cancel their housing contracts must submit a cancellation request. To do so, log into the housing portal and click on the "Contract/Lease Cancellation Request" link. Your request will be reviewed, and you will receive an email reply regarding your contract status. A cancellation fee may apply depending on when you cancel your contract and whether or not you are still attending Western Michigan University.

Cancellation fee information

Enrolled and not enrolled status refers to a student's status during the terms of the contract. Not enrolled refers to students not registered for classes or no longer attending WMU.

Residence hall penalties apply even if the contract is signed after June 1. Apartment penalties apply even if the contract is signed after the initial due date.

Residence Halls

  • Academic year contract (fall and spring semesters)

    Enrolled

    Cancel through July 1$300
    Cancel July 2 through July 31$400
    Cancel Aug. 1 through 5 p.m. of last business day before the start of the contract$500
    Failure to check-inAssessed the full amount of the contract term
    Cancel after check-inAssessed the full amount of the contract term

    Enrolled – Beginner students with all online courses

    Beginning students who are registered for all distance education courses may cancel their contract at no charge through July 16, 2021. If the course modality changes after July 16, 2021, the regular cancellation schedule will be followed. Beginning students who have at least one in-person course will follow the regular cancellation schedule above.
    Cancel through July 16$0
    Cancel July 17 through July 31$400
    Cancel Aug. 1 through 5 p.m. of the last business day before the start of the contract$500
    Failure to check-inAssessed the full amount of the contract term
    Cancel after check-inAssessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel through July 1$0
    Cancel July 2 through July 31$100
    Cancel Aug. 1 through 5 p.m. of the last business day before the start of the contract$200
    Failure to check-in$400
    Cancel after check-inAssessed prorated amount of the contract start date through the effective cancellation or check-out date, whichever is later
  • Spring semester only contract

    Enrolled

    Cancel through 5 p.m. of last business day before the start of the contract$250
    Failure to check-inAssessed the full amount of the contract term
    Cancel after check-inAssessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel through 5 p.m. of the last business day before the start of the contract$100
    Failure to check-in$200
    Cancel after check-inAssessed prorated amount of the contract start date through the effective cancellation or check-out date, whichever is later
  • Summer I and/or summer II session contract

    Enrolled

    Cancel through 5 p.m. of last business day before the start of the contract$120
    Failure to check-inAssessed the full amount of the contract term
    Cancel after check-inAssessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel through 5 p.m. of the last business day before the start of the contract$50
    Failure to check-in$100
    Cancel after check-inAssessed prorated amount of the contract start date through the effective cancellation or check-out date, whichever is later
  • Students withdrawing after classes begin

    Students are assessed normal room and board costs from the official hall opening date through the effective cancellation or check-out date.

Apartments

  • Arcadia Flats and Western View

    Full contract – 10.5 months

    Enrolled

    Cancel through March 1 $100
    Cancel March 2 through June 1 $300
    Cancel June 2 through 5 p.m. of last business day before the start of the contract $500
    Failure to check-in Assessed the full amount of the contract term
    Cancel after check-in Assessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel through March 1 $0
    Cancel March 2 through June 1 $100
    Cancel June 2 through 5 p.m. of last business day before the start of the contract $200
    Failure to check-in $400
    Cancel after check-in Assessed prorated amount of the contract start date through the effective cancellation or check-out date, whichever is later

    Spring semester only contract

    Enrolled

    Cancel up to 5 p.m. of last business day before the start of the contract $250
    Failure to check-in Assessed the full amount of the contract term
    Cancel after check-in Assessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel up to 5 p.m. of last business day before the start of the contract $100
    Failure to check-in $200
    Cancel after check-in Assessed prorated amount from the contract start date through the effective cancellation or check-out date, whichever is later
    Students withdrawing after classes begin

    Students are assessed housing costs from the contract start date through the effective cancellation or check-out date.

    Eligibility to enroll note

    If you do not meet university eligibility requirements to enroll, you are assessed a prorated amount from the contract start date through the effective cancellation or check-out date.

  • Spindler Hall and Stadium Drive Apartments

    Academic year contract and license – fall and spring semesters

    Enrolled

    Cancel through June 1 $300
    Cancel June 2 through July 31 $400
    Cancel Aug. 1 through 5 p.m. of last business day before the start of the contract $500
    Failure to check-in Assessed the full amount of the contract term
    Cancel after check-in Assessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel through June 1 $0
    Cancel June 2 through July 31 $100
    Cancel Aug. 1 through 5 p.m. of last business day before the start of the contract $200
    Failure to check-in $400
    Cancel after check-in Assessed prorated amount of the contract start date through the effective cancellation or check-out date, whichever is later

    Spring only contract and license

    Enrolled

    Cancel up to 5 p.m. of last business day before the start of the contract $250
    Failure to check-in Assessed the full amount of the contract term
    Cancel after check-in Assessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel up to 5 p.m. of last business day before the start of the contract $100
    Failure to check-in $200
    Cancel after check-in Assessed prorated amount from the contract start date through the effective cancellation or check-out date, whichever is later

    Summer session contract and license – Summer I and II

    Enrolled

    Cancel up to 5 p.m. of last business day before the start of the contract $125
    Failure to check-in Assessed the full amount of the contract term
    Cancel after check-in Assessed the full amount of the contract term

    Not enrolled/not attending WMU

    Cancel up to 5 p.m. of last business day before the start of the contract $50
    Failure to check-in $100
    Cancel after check-in Assessed prorated amount from the contract start date through the effective cancellation or check-out date, whichever is later

    Students withdrawing after classes begin

    Students are assessed housing costs from the contract start date through the effective cancellation or check-out date.

What if I have online classes?

  • Residence halls - beginning students

    Beginning students register for fall classes May 15 through July 15, 2021. Students with all distance education courses (online classes) may request to cancel their contract by July 16, 2021. Housing will confirm your course instruction type prior to the cancellation being approved. If your course schedule and/or the course modality changes after July 16, 2021, the regular cancellation schedule will be followed. Cancellation requests made after the July 16, 2021 deadline are subject to the normal cancellation fee schedules outlined above. 

    Students enrolled in one or more in-person or hybrid classes are not eligible to cancel under the distance education option. Normal cancellation fee schedules will apply.

    Beginner with all online courses

    Cancel through July 16 $0
    Cancel July 17 through July 31 $400
    Cancel Aug. 1 through 5 p.m. of last business day before the start of the contract $500
    Failure to check-in Assessed the full amount of the contract term
    Cancel after check-in Assessed the full amount of the contract term
  • Residence halls - transfer, continuing students

    Residents register for classes with adequate lead time to evaluate whether or not living on campus is what they want to do. Therefore, the distance education cancellation option is not available.

  • Apartments

    Residents register for classes with adequate lead time to evaluate whether or not living on campus is what they want to do. Therefore, the distance education cancellation option is not available.