• WMU Student moving-in
  • WMU check-in desk
  • WMU student with parent
  • WMU family unloading car

Move-in Fall 2024

Spring 2024 Information

Information about spring 2024 move-in is located here.

Some move-in items may change. Please check this page for updates. Emails will also be sent to a student's WMU email address once a month during the summer. Families can view the emails here.


  • New students choose their arrival day and time to move-in for Fall Welcome
  • 60-minute arrival block to arrive and get your room key
  • Designated days for returning student move-in
  • New students from Kalamazoo County able to drop off belongings early and return on their Fall Welcome move-in day (residence halls only)
  • Touchless check-in process
  • Additional custodial presence

Schedule - Fall 2024

  • International students


  • New students

    Week of July 26


    Instructions on choosing your move-in day and time emailed to your WMU account.

    July 29


    Move-in sign up goes live

    Aug. 20

    7 – 9 p.m.

    Local drop-off day: Kalamazoo County students drop off belongings, return for Fall Welcome move-in. Eligible students will be emailed the week of July 31.

    Aug. 22-24

    You choose

    Fall Welcome move-in for first-year and registered transfer students*. Students choose their arrival day and time. Some student groups are encouraged to arrive on specific days.

    Thursday, Aug. 22

    • AROTC, AFROTC - morning arrival
    • College of Aviation students
    • Any first-year students

    Friday, Aug. 23

    • Transfer students participating in Fall Welcome
    • Any first-year student

    Saturday, Aug. 24

    • Any first-year students
    • *Transfer students who want to register for Fall Welcome may do so in the Student Orientation Hub.

    Aug. 25-27

    Begins at 9 a.m.

    Transfer students not participating in Fall Welcome

    Fall athletes and Bronco Marching Band move-in will be communicated by coaches and the band director.

  • Returning students

    Returning students arrive Aug. 25 - 27. They do not need to sign up for an arrival time.


 A variety of measures are being taken to protect the health and safety of our students and their families during move-in.

    • Arrivals spread throughout the day
    • Touchless check-in process with an online pre-check-in form, keys in envelopes and online room condition forms
    • Doorways propped open for touchless passage during peak move-in times
    • Where able, lobbies and stairwells designated for one-way traffic flow
    • Additional custodial staff wiping down high-touch surfaces
    • Hand sanitizer stations in the lobby and sanitizer at the check-in station

Residence Halls

  • Before you arrive

    What to bring
    Click here to see what comes in the room, TV compatibility, wireless compatibility for gaming systems and other devices, and what is not allowed. There is also a printable packing list that covers all the bases. If you are ordering a microfridge, carpet or futon for in-room delivery from one of our vendors, orders are due at the end of July or early August.

    Student ID
    Students participating in the in-person orientation sessions will get their student ID while on campus. Those not coming to Kalamazoo can submit their photo online and pick up their ID from Parking Services upon arrival to campus, or take a picture when on campus and get ID then. Contact Parking Services with questions.

    Pre-arrival form
    Aug. 18, the pre-arrival form link will be sent to your WMU email. It must be completed before a room key can be issued. Once submitted, a copy will be emailed to you.

    All halls but Ackley/Shillng come with loft kits already in the room. Some beds may already be lofted. If not, the extra head and footboard, stabilizer rail and safety bar will be in the closet. You can set the loft to any height you desire. Watch our video showing how to loft your bed so you know what to do.

    Check the Orientation Hub for any information needed for Fall Welcome.

  • Move-in day

    Arrival time
    Students will have a 60-minute block in which to arrive on campus and get their room key. Then they can take all day to move-in and unpack.

    Unloading zones and parking
    Volunteers will be in roadways to greet you. They will issue a 15-minute unloading permit, and direct your car into a temporary unloading spot in front of the residence hall.

    While students get their room key, family unloads the vehicle onto the grass. Once unloaded, the vehicle is moved to a nearby parking lot for the day.

    Students and parents can park in any student space in lots designated A, C, F, K and W during move-in week. Valley parking lots fill quickly, so Valley overflow parking is designated in nearby lots (see map). Cars in employee, reserved and handicapped (unless a permit is displayed) spaces will be ticketed, as well as vehicles on sidewalks and the grass. Unloading areas in front of the residence halls will also be enforced.

    Check-in stations will have one-way traffic in and out of the space. New students should have their phones cued to the Fall Welcome QR code to check-in for the program and receive your materials. A government-issued photo ID or WMU ID is needed to get your room key. You will also receive directions on how to complete your online room inventory to document the condition of your room.

    Carts and dollies
    Each hall will have 15-20 large bins students or families can check out to help get belongings to the room. Bins will be wiped down between families. Families can also bring their own carts and dollies to move boxes and belongings.

    Dining Services
    Throughout Fall Welcome, Aug. 22 - 27, WMU Dining Services will be open for enrolled students and Fall Welcome program staff.  Due to occupancy restrictions, families are encouraged to eat before or after moving their student into their residence hall at an off-campus location or pack their own beverages and meals. To ensure that our enrolled students receive the best service, this also means that Guest Passes from student meal plans will not be accepted during Fall Welcome. Dining apologizes for this inconvenience, as usually they are thrilled to invite families and others to try the dining experience at WMU. 

    Doors, elevators and stairs
    All front doors, security doors and stairwell doors will be propped open until 6 p.m. on major move-in days to eliminate a high-touch surface area.

    All halls have elevators. To expedite the use of elevators, we encourage you to take the elevator up with belongings, but use the stairs to come down, as long as you are able to do so.

    Problems with your room?
    If you have any concerns with your room upon arrival, please speak with the hall director or graduate assistant. They can be found in the hall office or check-in room. Custodial and maintenance are on standby to assist.

    Move-in brings a lot of cardboard and Styrofoam. Large dumpsters are outside the hall where you can drop off your cardboard. Please remove Styrofoam and break down the boxes. There are large bags staked next to the dumpster for the Styrofoam. Visit the Facilities move-in recycling page for more information.

    Pets, other than fish and service animals, are not allowed into the residence halls.  We recommend leaving family pets at home so you do not have to leave them in the car during August’s hot temperatures.

  • After you arrive

    Room inventory
    Complete the online room inventory found in the housing portal. This documents the state of your room, furniture, etc. upon arrival. When you move out, housing staff compare the inventory to the room's move-out condition to determine if damages happened. Room inventories are due a few days after you move in.

    Logging on – computer, phone, gaming systems, TVs
    Once you get into your room, register your computer or phone on the wireless network. If you have a gaming system or TV, register them on the network too. The site includes a list of incompatible devices.

    Mail will begin to be delivered to the residence halls the first day of move in. Click here for details about sending and receiving mail.

    Hall postings
    Please take time to look at the information posted in the halls. This will include information about policies and campus services, as well as information about campus and hall events.

Apartments and Spindler Hall

Apartment residents complete an online check-in form prior to being issued their key. The form will be live on your designated move-in day. Keys are picked up 9 a.m. to 5 p.m. weekdays from the Housing and Residence Life office on the top floor of Faunce Student Services. You will need a form of ID to receive your key.

Apartment complex

Move-in date

Arcadia Flats

Aug. 15*

Spindler Hall

Aug. 23

Stadium Drive

Aug. 23

Western View

Aug. 15*

* Optional early move-in may be requested via the housing portal. Rent will start with your early move-in date.