Residence Hall Credit Fall 2020

Under the University’s revised academic calendar for the 2020-21 academic year, most in-person instruction is ending Nov. 20, 2020. Residence hall students may continue to live on campus until the end of fall semester per their housing contract.  Those who opt to leave Nov. 20 will have two opportunities to apply for a housing and dining credit.

The deadline to apply is 5 p.m. Friday, Oct. 30, 2020. There are no extensions or exceptions. If you are not sure of your plans for Nov. 20, still complete the early move-out form and notify us if you decide to stay.

Apartment and Spindler Hall residents are not eligible for a credit.

  • Do I have to leave Nov. 20?

    No. You may remain in your room until the residence halls close at the end of fall semester (7 p.m. Friday, Dec. 18, 2020). Many on-campus resources will continue to be available between Nov. 20 and Dec. 18.  Dining Services will remain open with modified dining services.

  • I plan to leave Nov. 20. How do I get the credit?

    Students planning to leave Nov. 20 must apply for the housing and dining credit by completing an early move-out request. The request is located on the housing portal (Housing Portal >> Residence Halls >> Early Move-out Request). There are two application periods, and students must meet all eligibility requirements.

    Application Period

    Credit Applied

     1 p.m. EST Sept. 14 to Oct. 2, 2020

    End of October

    Oct. 3 to 5 p.m. EST Oct. 30

    Prior to Nov. 20

  • Is there a deadline to apply for the credit?

    Yes.  All early move-out requests must be received by 5 p.m. EST Oct. 30, 2020.

  • How much is the credit?

    If you have a meal plan, the housing and dining credit is $860.

    If you do not have a meal plan, the housing credit is $430.

     

  • What are the eligibility requirements for the credit?
    • You must complete the early move-out request by 5 p.m. EST Oct. 30, 2020.
    • You must have an active residence hall contract for fall 2020 as of Oct. 2, 2020These credits are not available to students who move out of the halls on Oct. 2 or before.
    • You must check out and turn in your keys, per the checkout process established in your hall, on or before November 20, 2020.  If you do not check out on or before November 20, 2020 and turn in your keys, your account will be adjusted and you will be responsible for the full amount of room and board originally billed to your student account.

    You may not be eligible for the credit if you have received institutional funds for room and board, including, but not limited to, student athlete scholarship recipients, resident assistants and room grant recipients.  If you have received institutional funds, your credit may be reduced or you may receive no credit.  If you have questions about the amount of credit that you received, you should contact Bronco Express.

  • How do I check out?

    You must turn your keys into your hall office prior to leaving campus on or before Nov. 20, 2020.  More checkout details will be shared by hall staff during your floor meetings in the coming weeks.

  • Do I need to take all my things when I leave Nov. 20?

    No. If you are planning to return to WMU spring semester, you would take home essential items and leave the rest. Access to the hall will not be available. If you do not plan to return in the spring, you would remove all your belongings before checking out. Details will be emailed to students in early November.

  • How is the credit applied? Do I get a refund check?

    The credit is applied to your student account.  If you have outstanding charges on your account, the credit will first be applied to them.  If credit funds remain, a refund for the credit balance will be processed.  Refunds will be processed through accounts receivable and either will be transmitted electronically to the financial institution you established for e-refunds or mailed to the mailing address established on your account.  

    For example:

    Account balance due before credit

    $400

    Housing and dining credit applied

    +$860

    Refund to be issued

    $460

  • How was the credit amount determined?

    The residence halls were scheduled to be open for 110 days during fall 2020. Students have the option of moving out of the halls by Nov. 20, missing 28 of those days. About half of the costs of operating a residence hall are variable, and about half are fixed. A variable cost varies from day to day. Examples are perishable food and student staffing. Fixed costs are incurred for the entire year, cannot be liquidated, and make it possible for the facilities to exist and operate. Examples are building debt service, contracted services and building maintenance. 

    Moving out on Nov. 20 will cause students to miss about 25% of their time in the halls. The variable portion of that loss is approximately 12.5%. Using that calculation, and rounding up, the University arrived at a $860 credit.

    About half of the cost of a room and meal plan is the room portion and the other half is the meal portion. The room-only credit of $430 is half of the credit of $860.

  • If I opt to stay after Nov. 20, do I need to do anything?

    No.  You will remain in your room until the residence halls close at the end of fall semester (7 p.m. Friday, Dec. 18).

  • Will dining and other services still be available after Nov. 20?

    Yes. Many on-campus resources will continue to be available between Nov. 20 and Dec. 18.  Dining Services will remain open with modified dining services.

  • When do the halls close for winter break?

    Residence halls will close for winter break at 7 p.m. Friday, Dec. 18.  If you are planning to return to WMU spring semester, you would take home essential items and leave the rest. Access to the hall will not be available.  If you do not plan to return in the spring, you would remove all your belongings and return the key to check out. Details will be emailed to students in mid-November.

  • What if I need housing during winter break?

    We are still developing a plan should a student be unable to return home or make other housing arrangements during winter break.